JUMP TO CONTENT

Part-Time Office Manager (Kraków)

  1. Poland
  2. People

Poland

Job description

This vacancy has now expired. Please see similar roles below...

We're looking for an energetic and detail-oriented candidate to ensure our office remains organized and is an inviting and productive place to work. As a first impression expert, we need you to hit the ground running as the "go-to" person, by learning our systems and applying your organizational skills, you’ll be enhancing and supporting the overall in-office employee experience.

Due to the scope of responsibilities and the need to visit the office, we are looking for a person who is located in the city where the office is located - Kraków. 

Responsibilities include:

  • You’ll get to create a fun, efficient, and organized workplace by planning and maintaining our People Team-sponsored social routines (meet-ups, onsite parties, happy hours, workshops, virtual events, and much more) both on-site and virtually
  • You’ll act as the primary point of contact for office-based employees for any office-related questions
  • You’ll help decorate our office and make it a place that makes people excited to come to the office. 
  • You will order snacks, and drinks, manage & negotiate contracts & inventory,  and build relationships with our service providers (internet, cleaning staff, property management, etc.) You will oversee all of the office procurement and manage the contracts & inventory with our service providers (from cleaning to property management and everything else)  
  • You’ll manage health and safety regulations for our office 
  • You will assist in administrative tasks, and handle mail duties, shipments, etc. In short: You’ll be supporting the day-to-day operations of the office
  • You will be the first point of contact for visitors coming to the office
  • You’ll assist our People Connect team and HR Service Center with processes for incoming & departing employees (mainly equipment) as well as managing hardware stock & repairs
  • Other projects as needed

Company Description

SmartRecruiters is a values-driven, global-minded, and well-funded tech employer on a mission to connect people to jobs at scale. As a global leader in enterprise recruitment software, SmartRecruiters offers a cloud-based global Hiring Success platform that allows teams to attract, select, and hire the best talent. 4,000 companies worldwide rely on SmartRecruiters to achieve hiring success—including brands like Bosch, LinkedIn, Skechers, and Visa—using recruitment marketing, CRM, AI, ATS, and a marketplace of 600+ connected vendors all within one scalable platform.

SmartRecruiters was recognized by Forbes as one of the Best Employers in 2020. We are proud to offer a collaborative, diverse, and remote-friendly work environment, as well as competitive salaries and generous equity. We believe in promotion from within, so high performance can lead to upward mobility. Needless to say, we make sure you’re taken care of. Our inclusive office environment welcomes and respects all.


Qualifications

  • Hands on experience with office machines
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills in a fast-paced environment
  • A creative mind with the ability to suggest improvements
  • Fluent in English and our local office language 
  • Proficiency in Google Suite and Slack 
  • Ability to maintain the confidentiality of sensitive information
  • Proactive approach & can-do attitude
  • You are not afraid of testing new ideas/tools
  • Someone who is upbeat, flexible, and excited by a fast-paced, ever-evolving environment
  • Are keen to work in a global environment, across different time zones and have prior experience doing that
  • Candidate must be based in the local area and is required to work their designated hours from the office - 20 hours/week. We are flexible on the set schedule but would like to keep the days/hours consistent

 

Ideal candidates would also have experience with Apple computers - as our office managers tend to receive in-office & home office tech-related setup questions because they gather, clean, and distribute the laptops.


Additional Information

SmartRecruiters is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

List #1

Working at SmartRecruiters

Empowering Voices, Fostering Growth: The Employee Board's Role in Shaping SmartRecruiters' Future

Teaser

Career Growth

Content Type

Blog

Publish date

01/17/2024

Summary

At SmartRecruiters, we pride ourselves on a culture of continuous improvement and innovation, deeply rooted in our core values: CEO of your job, As One, Impact, and Smarter. Our commitment to bei

Teaser

At SmartRecruiters, we pride ourselves on a culture of continuous improvement and innovation, deeply rooted in our core values: CEO of your job, As One, Impact, and Smarter. Our commitment to being a people-first workplace is not just a statement; it's an actionable priority, as evidenced by our Employee Board initiative. The Employee Board, a representation of Smartians from various levels and teams, exemplifies our dedication to employee engagement and leadership development.

Read more
Shaping the Future of Work: SmartRecruiters' Latest Comparably Achievement

Teaser

From Our Leaders

Content Type

Blog

Publish date

12/12/2023

Summary

Welcome back to awards season at SmartRecruiters! As we embark on this next chapter, we're excited to continue recognition in the Comparably awards. Looking back at our journey, it's inspir

Teaser

Welcome back to awards season at SmartRecruiters! As we embark on this next chapter, we're excited to continue recognition in the Comparably awards. Looking back at our journey, it's inspiring to see the strides we've made in building an exceptional workplace, a story well told by our wins in the last quarter's awards.

Read more
On Board for Change: Insights from Two Members of SmartRecruiters' Employee Board

Teaser

Our People

Content Type

Blog

Publish date

12/07/2023

Summary

At SmartRecruiters, our dedication to continuous improvement is deeply rooted in our #smarter value. We put a lot of focus on our listening strategies and employee feedback to identify where we s

Teaser

At SmartRecruiters, our dedication to continuous improvement is deeply rooted in our #smarter value. We put a lot of focus on our listening strategies and employee feedback to identify where we support our strategic goal of being a people-first workplace. This commitment to workplace evolution became even more evident when an internal survey highlighted areas for growth, leading to the establishment of the Employee Board.

Read more
Beyond the Ladder: Embracing Internal Mobility with Anita Bowness

Teaser

Career Growth

Content Type

Blog

Publish date

11/13/2023

Summary

“Career progression is no longer only linear, and traditional career paths and ladders are now far less common than they were even a decade ago. Instead of emphasizing promotions, job titles and

Teaser

Read more
Happy SmartRecruiters employees gathered in a large group during an offsite event, smiling and celebrating together.
SmartRecruiters Celebrates Comparably Award Recognition for Workplace Excellence

Teaser

Employee Experience

Content Type

Blog

Publish date

09/19/2023

Summary

At SmartRecruiters, we believe in "hiring without boundaries." Our vision is simple: make hiring easy, transparent, and efficient. We also believe in creating a people-first workplace, with our compan

Teaser

SmartRecruiters shines in the Comparably Awards! Recognized for our outstanding workplace culture, employee happiness, and more, discover why our team members rave about their experiences with us. From unbeatable perks to a focus on mental well-being, see what sets us apart. Dive into our stories and accolades now!

Read more

by

Smart Recruiters

by

Smart Recruiters

10 years at SmartRecruiters

Teaser

Our People

Content Type

Blog

Publish date

12/13/2022

Summary

Over 10 years ago a colleague came to me with information about a startup in Silicon Valley with a great vision to help people find jobs. At that time, I had dreamed about joi

Teaser

At SmartRecruiters, we are really working for our users. We are holistically moving in a specific direction to help people find better jobs and to help companies find great candidates. One notable aspect of what drives this is the involvement among employees. Their willingness to work hard and produce as much impact as possible is truly inspiring.

Read more
Rainbow
Pride is Not Just a One-Month Celebration. It's a Priority All Year Long

Teaser

Diversity & Inclusion

Content Type

Blog

Publish date

06/15/2022

Summary

At SmartRecruiters, we’re on a mission to make our workplace the best it can be, and that includes ensuring we are an open, inclusive and diverse employer. We’re enjoying celebrating Pride because it’

Teaser

Part of being able to celebrate Pride Month is becoming educated on the history of how it came to be.

Read more
Supporting Employees’ Mental Health

Teaser

Employee Experience

Content Type

Blog

Publish date

05/23/2022

Summary

As a Strategic People Partner at SmartRecruiters, I spend a majority of my time enabling people managers and their teams to be the most effective they can be. If we want people who are inspired and re

Teaser

If we want people who are inspired and ready to achieve big goals, we have to make sure everyone has the support they need.

Read more
This is an image of three signs that says 'Don't give up, 'You are not alone' and 'You matter'
Making Mental Health a Priority Every Day

Teaser

From Our Leaders

Content Type

Blog

Publish date

05/11/2022

Summary

Every year, millions of people across the globe are faced with some element of mental illness. It affects individuals, families, communities and organizations, and it is estimated that workplace stres

Teaser

Every year, millions of people across the globe are faced with some element of mental illness, and there is a stigma associated with it that must be broken.

Read more
This is a picture of the SmartRecruiters team at Hiring Success 2020
Living Our Values at SmartRecruiters

Teaser

Employee Experience

Content Type

Blog

Publish date

05/10/2022

Summary

When companies talk about their mission and values, it can be difficult to tell if they’re just well-intentioned words or if they actually resonate with their customers and employees. At SmartRecrui

Teaser

At SmartRecruiters, we live our values every day, and it’s apparent in the way our teams work internally and through our impact in the market.

Read more

  1. Poland
  2. People

Browse Jobs

Browse jobs by department