Google Tag Manager
JUMP TO CONTENT

Payroll Administrator/Coordinator

  1. Poland
  2. People

Poland (Remote)

Job description

This vacancy has now expired. Please see similar roles below...

We are looking for a game-changing Payroll Administrator to support our company's growth. You will be at the center of our growth, making sure that all our payroll admin processes are done right and deliver an excellent employee experience to all employees. You would be supporting countries all over the globe.

Due to the scope of responsibilities and the need to visit the office from time to time, we are looking for a person who is located in/near the city where the office is located - Kraków. 


What you’ll deliver:

  • Be responsible for all employee data in our internal systems - from the moment people join us up until their last days with us
  • Maintaining data for our contractors and co-employees on the Deel platform
  • Assist in preparing all payroll documentation for our Smartians
  • Liaise with external partners, payroll vendors, or pension providers
  • Drive efficiencies through automation in our processes and systems
  • You will work closely with People and Finance teams, thinking also how we can improve our processes to keep full compliance but also to work #smarter

Company Description

SmartRecruiters is a values-driven, global-minded, and well-funded tech employer on a mission to connect people to jobs at scale. As a global leader in enterprise recruitment software, SmartRecruiters offers a cloud-based global Hiring Success platform that allows teams to attract, select, and hire the best talent. 4,000 companies worldwide rely on SmartRecruiters to achieve hiring success—including brands like Bosch, LinkedIn, Skechers, and Visa—using recruitment marketing, CRM, AI, ATS, and a marketplace of 600+ connected vendors all within one scalable platform.

SmartRecruiters was recognized by Forbes as one of the Best Employers in 2020. We are proud to offer a collaborative, diverse, and remote-friendly work environment, as well as competitive salaries and generous equity. We believe in promotion from within, so high performance can lead to upward mobility. Needless to say, we make sure you’re taken care of. Our inclusive office environment welcomes and respects all.


Qualifications

  • Have experience as a payroll administrator or in a similar role (6 months - 2 or years) 
  • Have attention to the detail and the ability to work with deadlines 
  • Driven and proactive, don’t wait for others to tell you exactly what to do, but instead ask questions and come up with ideas and improvements 
  • Speak and write fluent English to be able to communicate with internal and external stakeholders. 
  • Are happy to roll up your sleeves and work on the day-to-day stuff

Additional Information

SmartRecruiters is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

List #1

Working at SmartRecruiters

Translating Research into Real-World AI Impact

Teaser

Day in the Life

Content Type

Blog

Publish date

11/03/2025

Summary

This is another episode in our Women in Tech series, where we spotlight the talented female colleagues driving innovation at SmartRecruiters. Today, we're featuring Maryam Habibi, a Senior Machine Lea

Teaser

This is another episode in our Women in Tech series, where we spotlight the talented female colleagues driving innovation at SmartRecruiters. Today, we're featuring Maryam Habibi, a Senior Machine Learning Engineer, who is approaching her four-year anniversary with the company. Maryam shares her journey from university research to deploying real-world AI products, the importance of embracing challenges for growth, and her commitment to developing technology that delivers meaningful, practical ou

Read more
Women in Tech: Breaking Barriers with Diverse Experience

Teaser

Our People

Content Type

Blog

Publish date

10/24/2025

Summary

We're back with another inspiring episode of our "Women in Tech" series! This time, we're spotlighting Viveka Ramakrishnan, Group Product Manager. Having been with SmartRecruiters for almost three yea

Teaser

We're back with another inspiring episode of our "Women in Tech" series! This time, we're spotlighting Viveka Ramakrishnan, Group Product Manager. Having been with SmartRecruiters for almost three years, Viveka shares how growing up in India shaped her ambition to break barriers, the incredible journey of shifting careers at 40, and why she believes your unique, non-traditional background is truly your biggest strength in the world of Product Management.

Read more
Women in Tech: Creating Long-Term Customer Value

Teaser

Our People

Content Type

Blog

Publish date

10/16/2025

Summary

Welcome back to our Women in Tech series, where we highlight the inspiring careers of our female colleagues across SmartRecruiters. Today, we're sitting down with Larissa Jasmin, one of our dedicate

Teaser

Welcome back to our Women in Tech series, where we highlight the inspiring careers of our female colleagues across SmartRecruiters. Today, we're sitting down with Larissa Jasmin, one of our dedicated Customer Success Managers (CSM). Having been with SmartRecruiters for over three years, Larissa is an expert in bridging the gap between our innovative technology and the real-world business outcomes our customers aim to achieve. In this video, she shares her journey, debunks common CSM myths, and r

Read more
From Scripts to Strategy: How Brian Rule is Empowering Customer Support

Teaser

Our People

Content Type

Blog

Publish date

10/08/2025

Summary

What does it take to transform a customer support team from reactive problem-solvers into strategic business partners? Our very own Regional Director of Customer Support, Brian Rule, shared his insig

Teaser

What does it take to transform a customer support team from reactive problem-solvers into strategic business partners? Our very own Regional Director of Customer Support, Brian Rule, shared his insights at the recent Customer Support Summit in San Francisco. He revealed how building a culture of empowerment, continuous learning, and cross-functional collaboration is key to not only boosting customer satisfaction, but also to driving organizational success.

Read more
Women in Tech: The Thrill of the Ever-Evolving Tech Career

Teaser

Our People

Content Type

Blog

Publish date

10/06/2025

Summary

Welcome back to our Women in Tech series! This week, we're featuring Edyta Newman, a Senior Managed Services Consultant for Attrax who is nearing her four-year anniversary with the company. Edyta's

Teaser

Welcome back to our Women in Tech series! This week, we're featuring Edyta Newman, a Senior Managed Services Consultant for Attrax who is nearing her four-year anniversary with the company. Edyta's journey shows that growth comes from leaning into learning and teamwork. In this interview, she reveals that curiosity, asking questions, and collaboration are far more valuable than pretending to have all the answers. She also shares why the fast pace of innovation inspired her career switch, and how

Read more
Women in Tech: The Joy of the Stretch

Teaser

Our People

Content Type

Blog

Publish date

09/29/2025

Summary

Welcome back to our "Women in Tech" series. In this instalment, we sit down with Martina McKee, our Director of Product Operations. With almost three years at SmartRecruiters, Martina has been a key

Teaser

Welcome back to our "Women in Tech" series. In this instalment, we sit down with Martina McKee, our Director of Product Operations. With almost three years at SmartRecruiters, Martina has been a key force in scaling how we build products. She shares her journey, from discovering her passion for tech in secondary school to navigating a dynamic career path that proves it's okay not to have a complete plan.

Read more
Agile Leader Ewa Koprowska to Speak in Warsaw

Teaser

Our People

Content Type

Blog

Publish date

09/26/2025

Summary

What does it take to get on stage at a major industry event? It's all about passion and a commitment to continuous improvement. That's exactly what Ewa Koprowska, our Continuous Improvement Manager, b

Teaser

What does it take to get on stage at a major industry event? It's all about passion and a commitment to continuous improvement. That's exactly what Ewa Koprowska, our Continuous Improvement Manager, brings to the table, and she'll be speaking at the Talk LeSS 2025 conference in Warsaw. It's a chance for her to share her expertise with the industry, and we're excited to see a member of our team contribute to such a respected conversation.

Read more
Our Experts Take the Stage: SmartRecruiters at AgileByExample 2025 in Warsaw

Teaser

Our People

Content Type

Blog

Publish date

09/15/2025

Summary

This October, three of our leaders — Michał Nowak, Mateusz Grabowski and Stanisław Matczak — will be sharing their expertise in Warsaw (Poland) at AgileByExample 2025. As one of the largest and long

Teaser

This October, three of our leaders—Stanisław Matczak, Michał Nowak, and Mateusz Grabowski — will be sharing their expertise in Warsaw (Poland) at AgileByExample 2025. As one of the largest and longest-running agile conferences in Central and Eastern Europe, AgileByExample is renowned for its focus on authentic, example-driven content. Our speakers are ready to contribute to this mission, offering unique insights on everything from dynamic reteaming to strategic leadership.

Read more
Women in Tech: The Power of Curiosity

Teaser

Day in the Life

Content Type

Blog

Publish date

09/04/2025

Summary

Welcome to our new series: "Women in Tech", where we get to share stories from the amazing women shaping the future of SmartRecruiters. We'll be talking about their career journeys, key insights, and

Teaser

Welcome to our new series: "Women in Tech", where we get to share stories from the amazing women shaping the future of SmartRecruiters. We'll be talking about their career journeys, key insights, and advice to celebrate their achievements and inspire the next generation of talent. To kick things off, we're featuring Ewelina Atmaca, Customer Support Representative, whose path to a tech career is a powerful reminder that curiosity and a willingness to learn are your greatest assets.

Read more
SmartHER Webinar with Tara Joseph and Jennifer Beindorf 

Teaser

Career Growth

Content Type

Blog

Publish date

08/13/2025

Summary

The SmartHER initiative is our internal community designed to support and empower the incredible women at SmartRecruiters. As part of our mission to help each other grow and learn, we recently hosted

Teaser

The SmartHER initiative is a community designed to support and empower the incredible women at SmartRecruiters. As part of our mission to help each other grow and learn, we recently hosted a special webinar titled, "Imposter Syndrome: Release The Handbrake On What's Holding You Back." Led by speaking coach Tara Joseph and mindset coach Jennifer Beindorf, the session provided our team with actionable strategies to combat self-doubt and unlock their full potential.

Read more

  1. Poland
  2. People

Browse Jobs

Browse jobs by department