Talent Acquisition Coordinator

Are you ready to embark on a thrilling journey where you're not just an employee but the CEO of your own Job? Do you thrive in a workplace that knows no boundaries when it comes to fostering an inclusive culture? If so, buckle up because we're about to take you on the ride of a lifetime!

Welcome to our team, where we don't just work, we collaborate with an "as-one" mentality. Here, supporting culture isn't just a buzzword – it's a way of life. So, if you're passionate about building bridges, breaking barriers, and bringing people together, you're in the right place.

Get ready to unleash your creativity, innovate fearlessly, and make your mark in an environment that celebrates individuality and empowers you to be the best version of yourself. Are you up for the challenge? Join our team as a Talent Acquisition Coordinator! Your mission? To ensure the recruitment journey is smooth sailing and every new employee enjoys the best onboarding experience possible.

The successful candidate will have a sharp eye for detail and thrive in a fast-paced, dynamic, and engaging environment. You will be able to manage multiple tasks simultaneously and prioritize your workload effectively. This role requires collaborating across various time zones and a willingness to accommodate flexible working hours.

Key Responsibilities:

Candidate Coordination:

• Schedule interviews, meetings, and assessments between candidates and hiring teams.
• Communicate effectively with candidates, providing timely updates and ensuring a positive candidate experience.

Application Tracking:

• Provide support to the Talent Acquisition Partners in managing the applicant tracking system (ATS) to ensure accurate and up-to-date candidate information.
• Regularly update our Applicant Tracking System to track the progress of candidates throughout the hiring process.

Onboarding and Offboarding Support:

• Collaborate with the People team and hiring managers to assist in the onboarding process for new hires.
• Ensure all necessary candidate documentation is collected and processed efficiently.
• Utilising predefined templates, generate employment offer letters and contracts, then submit them using DocuSign to track the signing process completion.

Collaboration:

• Work closely with hiring managers, The People Team, Payroll, Finance and other stakeholders to ensure a cohesive and efficient recruitment process.
• Participate in team meetings to discuss ongoing recruitment activities and identify areas for improvement.

Meet our Team! 

• Kaja Madzik - Strategic People Partner
• Mark Rowley - Talent Acquisition Manager
• Joanna Pokorska - Senior Talent Acquisition Partner EMEA
• Madison Freese - Talent Acquisition Partner NAMER

SmartRecruiters is a values-driven, global-minded, and well-funded tech employer on a mission to connect people to jobs at scale. As a global leader in enterprise recruitment software, SmartRecruiters offers a cloud-based global Hiring Success platform that allows teams to attract, select, and hire the best talent. 4,000 companies worldwide rely on SmartRecruiters to achieve hiring success—including brands like Bosch, LinkedIn, Skechers, and Visa—using recruitment marketing, CRM, AI, ATS, and a marketplace of 600+ connected vendors all within one scalable platform.

SmartRecruiters was recognized by Forbes as one of the Best Employers in 2020. We are proud to offer a collaborative, diverse, and remote-friendly work environment, as well as competitive salaries and generous equity. We believe in promotion from within, so high performance can lead to upward mobility. Needless to say, we make sure you’re taken care of. Our inclusive office environment welcomes and respects all.

• Proven experience in a coordination role, preferably in talent acquisition or HR.
• Experience working with a HRIS, HiBob or similar
• Experience using FreshService or similar ITSM software system
• Strong organisational and multitasking abilities with a keen attention to detail.
• Minimum English language skills at B2 level or higher combined with strong interpersonal and communication skills.
• Proficiency in Google Workplace and familiarity with applicant tracking systems (ATS) preferably SmartRecruiters.
• Ability to maintain confidentiality and handle sensitive information.

SmartRecruiters is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. your information will be kept confidential according to EEO guidelines. 

The salary for this position is 8000-9000 PLN gross per month.